Modules » redflare.gdpr
redflare.gdpr

redflare.gdpr

Designed and built with inputs from sector wide experts, Red Flare GDPR Manager is the ONLY specific solution on the market today that addresses ALL areas of GDPR in one single solution.

 

GDPR Project Planning provides the Company with a pre-populated GDPR implementation roadmap from start to finish on how to become GDPR compliant. The system supports a GDPR Project Plan.

Project objectives can be prioritised, assessed and allocated. Individual tasks within the objective can be created, with specific scope, deadlines and owners. If objectives or tasks are falling behind, they can be easily identified and remediation taken.

There is a full suite of reports available. Interactive dashboards, K.P.I.s, traffic light like displays and auto filter functionality allow for easy review of the current status of the GDPR Plan within the organisation.

 

GDPR Business Process Flow has been designed to fully adhere to the requirements of the GDPR Regulations. This module is a fully functioning business process flow and internal control procedures mapping tool.

All Data Subjects, Stakeholders, Personal Data Definitions and Data Flows are captured and mapped. Once this task is complete the DPO or Compliance Officer (CO) can commence assessing adherence to GDPR and creating mitigation tasks were breaches are identified.

Our system comes pre-populated with sample business process flows, sample personal data register and sample stakeholder register, to make it easier for clients.

The Personal Data Register will quickly enable the user to identify if there is a deviation between the Purpose data was collected for and that of its Usage.

 

GDPR Subject Access Requests (SAR’s) can be easily managed from start to finish within Red Flare.  A full register of SAR’s can be accessed at the touch of a button, showing the DPO or members of the management team the current status of SAR’s, due dates, owners, SAR requests under threat.

Each individual SAR can be managed, assigned an owner, processing deadlines applied.  Collation of personal data and associated documentation relevant to the SAR is recorded.  The DPO can then review each document individually and decide to include, summarise, restrict or exclude the document for release to the Data Subject under the current request.

All associated documents are easily collated for delivery to the Data Subject. Red Flare has also developed a Secure Online Portal for the Data Subject to download their documentation. A full audit trail is maintained from start to finish of the entire process.

Features Include:

  • Easy to use yet comprehensive
  • Simple navigation
  • Completely paperless environment
  • Cloud Enabled
  • Dashboards and KPIs used for clarity with detailed information displays
  • Easy to configure and administer
  • Comprehensive Reporting
  • Data Migration upon deployment
  • Track, Tag and Flag – Easy to monitor and follow-up issues and tasks

GDPR Risk Register has been designed to fully adhere to the requirements of GDPR. The system supports GDPR Risk Register. This module is a fully functioning risk management solution that will allow the company to easily define, score and assess risks. Treatments can be applied to risks and the effects of the treatments assessed. Risks can be assigned to owners and the owners will receive e-mail notifications of when their risks are due for assessment. The system can come preloaded with GDPR risks, which we have identified as potential risks for the organisation. There is a full suite of risk reports available. Interactive dashboards, K.P.I.s, traffic light like displays and auto filter functionality allow for easy review of the current status of all risks within the organisation.

 

GPDR Compliance Function has been designed to fully adhere to the requirements of the GDPR Regulations. The system supports TWO GDPR Compliance Programmes.

The first compliance programme enables the DPO / CO to complete a high-level Data Protection assessment to identify gaps.

The second compliance programme enables the DPA / CO to complete an in-depth assessment of adherence to the GDPR regulations under the specific parts being 3, 4 & 5. This section is mapped back to the original regulations.

There is a full suite of reports available. Interactive dashboards, K.P.I.s, traffic light like displays and auto filter functionality allow for easy review of the current status of all Data Protection obligations within the organisation.

 

GDPR Data Processor Management is an important consideration under GDPR, to ensure that all Data Processors are compliant with their obligations under GDPR.  Within Red Flare we have developed a full Vendor Management functionality to enable the company i.e. the Data Controller to complete a full due diligence and ongoing monitoring programme on Data Processors and Suppliers. The company can easily which Vendors are non-compliant with their obligations under GDPR and allocate task to remediate identified issues.

Other Functionality

  • Incident Reporting
  • Privacy Impact Assessment
  • Document Manager
  • Task Management
  • Conflict of Interest Register
  • Supplier Management
  • IT & Software Register
  • Subject Access Request Register
  • Create Materiality Statement

GDPR Breach Register also vests within this module which facilitates breach review, breach history and breach mitigation. There is a full suite of compliance reports available. Interactive dashboards, K.P.I.s, traffic light like displays and auto filter functionality allow for easy review of the current status of all GPDR compliance requirements within the organisation.

 

GDPR Data Incident Reporting (DIR) can be easily managed from start to finish within Red Flare.  A full register of all Data Incidents can be accessed at the touch of a button, showing the DPO or members of the management team the current status of all Data Incidents, due dates, owners, incidents under threat.

Each individual DIR can be managed, assigned an owner, processing deadlines applied.  All attributes of the data breach can be captured and analysed.  Remediation programme can be affected and controlled within Red Flare.

A record or data affected, analysis of the facts surrounding the data incident and associated mitigating factors can also be recorded within Red Flare.

Reporting is also at the touch of a button, with a PDF report generated specific to the users needs.  A detailed report can be generated for one incident or summary reports for multiple incidents, with filter and drilldown options to make the report specific to the users needs.

A full audit trail / history is recorded within the system for review and assessment purposes.

 

Contact us to learn how Red Flare redflare.gdpr will help your organisation.